Making a Backup of the Data (reference only)

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Making a Backup of the Data (reference only)
The data items that have been backed up may be restored when the HDD Data Encryption & Mirroring Kit-C Series has been installed.
These data items are property of the user, and the restoration work must be performed by the system administrator.
The method of restoration is described in the Users Guide. See Table T-1-2/T-1-4 (Data to be backed up) in Points to Note About Installation of the Installation Procedure.
1. Procedure to make a backup of Address Book
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Import/Export].
3) Click [Address List].
4) Click [Export].
5) Select the save format for Address list, and click [Start Export].
6) Following the instructions on the window, specify the location to save the file. Be sure to set a distinctive name to an export file so that you can recognize it when importing it.
NOTE:
Exporting the device settings will export all contents of the address list. In other words, there is no need for a backup unless it needs to be done individually.
2. Device Settings Export Procedure
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Import/Export].
3) Click [Device Settings (Forwarding Settings, Address List, Favorite Settings)].
4) Click [Export], and then click [Start Export].
5) Following the instructions on the window, specify the location to save the file.
3. Settings/Registration Export Procedure
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Import/Export].
3) Click [Settings/Registration].
4) Click [Export], and click [Start Export].
5) Following the instructions on the window, specify the location to save the file.
4. Printer Settings Export Procedure
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Import/Export].
3) Click [Printer Settings].
4) Click [Export], and click [Start Export].
5) Following the instructions on the window, specify the location to save the file.
5. Paper Information Export Procedure
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Import/Export].
3) Click [Paper Information].
4) Click [Export], and click [Start Export].
5) Following the instructions on the window, specify the location to save the file.
6. Backup of MEAP Application
When a MEAP application has been installed, the data and license that the MEAP application retains will be deleted. If no MEAP application is installed, there is no need to make a backup. If a MEAP application has a backup function, make a backup of the data peculiar to the MEAP application using this function. With regard to the license, there is a need to stop all applications from SMS (Service Management Service), invalidate the license, and download the invalid license file.
CAUTION: MEAP Backup Function Using the SST
Data that has been backed up using MEAP back of the SST before the use of the HDD Data Encryption & Mirroring Kit-C Series is started must not be written back to the Host machine after the use of the HDD Data Encryption & Mirroring Kit-C Series is started. Similarly, even if the data that has been backed up after the use of the HDD Data Encryption & Mirroring Kit-C Series is started is written back to the Host machine before the use of the HDD Data Encryption & Mirroring Kit-C Series is started, the machine does not operate. It is necessary to make sure that the implementation conditions for the HDD Data Encryption & Mirroring Kit-C Series are compatible before and after making a backup of data, and the MEAP backup function does not permit making a backup of data in the course of installing the kit.
The overview of procedures for stop of MEAP applications, Disabling of the license, and download of an Disabled license file is described below. For more information, see the MEAP SMS Administrator Guide.
7. Stop of MEAP Applications, Disabling, Download of Disabled License Files and Uninstallation
1) Select the URL given below and access SMS.
http://[IP address of the device]:8000/sms/
The default password is MeapSmsLogin. If the user has changed the password, ask him/her to change the password again after the use of the HDD Data Encryption & Mirroring Kit-C Series is started.
CAUTION:
Ask the user to change the password because the SMS password is initialized after the use of the HDD Data Encryption & Mirroring Kit-C Series is started.
2) Click [MEAP Application Management].
3) Click [Stop] button of the application you want to stop on the MEAP Application Management page.
4) Click the application of which license has been installed.
5) Click [License Control], and then click [Disable]. Click [Yes] in a confirmation window for disabling the license.
6) Click [Download] under “Download/delete Disabled License File” item. Following the instructions on the window, specify the location to save the file. Set a distinctive name for the disabled license file so that you can recognize it for which application. After you download the disabled license file to your PC, click [Delete]. Click [Yes] in a confirmation window for license deletion.
7) Return to the MEAP Application Management page, click [Uninstall] button of the application you want to uninstall. Click [Yes] in a confirmation window for uninstallation. If there are several applications, repeat the procedures 1) to 7).
8) After the use of the HDD Data Encryption & Mirroring Kit-C Series is started, re-install the application using an application file (jar file) of each application from SMS and the disabled license file (lic file).
8. User Authentication Information Registered by SSO-H (Single Sign-ON H)
In the case that the MEAP login application has been changed to SSO-H, there is a need to make a backup of the user authentication information.
1) Access the URL given below.
http://[IP address of the device]:8000/sso/
2) Login with the user name and password registered as an administrator in SSO-H.
The default administrator user name and password are as follows:
User Name: Administrator
Password: password
3) Click [User Control].
4) Put a checkmark to Select All, and then click [Export].
5) Leave the file format and character code as defaults and click [Start Export].
6) Following the instructions on the window, specify the location to save the file and click [Save].
9. Backup of User inbox/Advanced Box document data
NOTE:
Some of the products do not have the Box/Advanced Box function.
The procedure of backup and restoration of a box document data is described below.
Specify the backup destination of a document data:
Specify an address, a user name, a password, and a path to the SMB server where a backup of a document data.
CAUTION: Points to note when backing up the Advanced Box
The data of the Advanced Box stored in a high-capacity HDD cannot be backed up, but the backed up data from a standard HDD to the File Server can be restored to a high-capacity HDD.
Depending on the version of the system software of the host machine, the data of the Advanced Box stored in a high-capacity HDD can be backed up/restored using a USB external HDD.
CAUTION: Data which cannot be backed up
If you back up/restore stored data without restarting the machine after changing the language displayed on the touch panel display by pressing [Settings/Registration] > [Preferences] from the control panel of the machine, the stored data may not be backed up/restored properly. For more information on the data that cannot be backed up, see Points to Note for Installation.
CAUTION:
If the language setting in the common specification settings (Settings/Registration) is set to ON, 'host address' and 'path to folder' might not be displayed correctly or cannot be referred.
CAUTION:
Regarding the method of inputting characters, see 'Basic Operations' in the e-Manual.
A host address can be up to 128 characters in 1 byte or 64 characters in 2 bytes using the 'Kana-Kanji,' 'Katakana,' 'alphanumeric character,' 'mark,' and 'code input' modes.
A path to the folder can be up to 255 characters in 1 byte (127 characters in 2 bytes).
A user name can be up to 128 characters in 1 byte or 64 characters in 2 bytes using the 'Kana-Kanji,', 'Katakana,' 'alphanumeric character,' 'mark,' and 'code input' modes.
A password can be up to 7 to 48 characters using the 'alphanumeric character' and 'mark (1 byte)' modes.
The voice sound symbol and the semi-voice sound symbol entered in the 'Katakana (1 byte)' mode are counted up as one 1-byte character.
[Backup method of User inbox/Advanced Box document data]
1) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Backup].
2) Select 'All' or 'Changes' for the backup method.
3) Click [Execute].
CAUTION:
If any of the host IP address, user name, password, or path to the folder is not correctly entered, a backup cannot be made.
Set the number of users accessible to the folder to '2' or higher, or 'no restriction'. If the maximum number of users is set to [1], restoration cannot be done properly.
If you select to encrypt the backup data, the backup process may take longer.
[Restoring the backup data of User inbox/Advanced Box document data]
1) Select [Settings/Registration] > [Management Settings] > [Data Management] > [Restore].
2) Click [Display Backup Data].
3) Select the backup data to restore from the list and then click [Execute].
CAUTION:
If you want to restore encrypted backup data, enter the same password used when backing up the data.
Depending on the settings of the machine, the backup data may not be completely restored, or some documents may be automatically printed.
Restoration is performed after all of the box data stored in the machine, or documents that are being sent, received, or stored, are erased.
10. Quick Menu Information Export Procedure
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select Basic Tools > [Quick Menu] > [Export].
3) If the file needs to be encrypted, enter the password after check [Encrypt file]. (The number of characters for the password must be more than 4 but less than 16.)
4) Click [Export].
5) Following the instructions on the window, specify the location to save the file.
11. User Information of the Advanced Box Export Procedure
NOTE:
Some of the products do not have the Box/Advanced Box function.
1) Access the URL given below, and then access Remote UI.
http://[IP address of the device]/
If the system administrator ID and password are set, a dialog box to enter the user name and password appears. Enter the system administrator ID in User Name and the password in Password, and then click [Administrator Login].
2) Select Basic Tools > [User Access Control for Advanced Box].
The dialog box to enter the user name of administrator and password appears, enter the system administrator ID and password, and then click [Log In].
The default administrator user name and password are as follows:
User Name: Administrator
Password: password
3) Click [Export], and click [Start Export].
4) Following the instructions on the window, specify the location to save the file.